SAMPLE LIST OF DOCUMENTS

1. Developing Health and safety plan, HSE policy and appointing competent HSE representative
2. Training plan, training records and induction records
3. Chemical awareness, storage and spill response training records
4. Firefighting training certificates as per Dubai Civil Defense requirements (10% of Staff)
5. First Aiders certificates
6. Training records for permit to work systems
7. Risk assessment training records
8. Health surveillance records for employees handling hazardous materials
9. Civil Defense Safety Clearance Certificate (Certificate of Fulfilment/Certificate of Conformity).
10. Emergency Evacuation and response plan
11. Emergency Evacuation Drill Records
12. Accident/Incident procedure, records and investigation reports
13. Fire Systems certificate including Fire Alarm & Detection and Suppression systems checks and ports. Test and inspection certificates for Fire precaution systems
14. EHS Risk register and Risk assessments for all industrial activities
15. Safe systems of work for high-risk activities e.g. Hot work
16. Fire Risk Assessment.
17. Company Hazardous Substances Declaration Form completion.
18. Hazardous substances register, safety data sheets (SDS’s) and COSHH Risk Assessments for all the Hazardous materials on site.
19. Training records for specific related PPE requirements.
20. Register of machinery/Equipment installed on site, Manufactures and operational manuals defining sting and certification requirements
21. 3rd party extraction or scrubber unit’s inspection and cleaning records. Certificate of inspection or testing, training contract required.
22. Maintenance contract, testing and inspection records for main gas supply
23. Air emissions inventory
24. Quarterly Indoor air quality testing reports, inclusive of workplace exposure limits performed by an approved Laboratory
25. Test and Inspection Certificates for Ventilation systems and HVAC systems
26. Test and Inspection certificates for Electrical systems
27. Pest Control inspection reports and contract
28. Hazardous waste disposal records as per DM requirements
29. Display screen equipment records
30. ‘No Smoking Policy’ in Local Language and English
31. Staff files with Qualifications and trainings
32. Environmental Plan Summarizing:
    Spill prevention and response
    • Waste management
    • Indoor Air Quality
    • Noise and Vibration Control
    • Environmental Training
    • Environmental Monitoring
    • Housekeeping